Challenge

When Paper-Based Workflows Slowed Project Delivery
An engineering firm managed hundreds of subcontractor contracts, change orders, and project approvals manually. Paper signatures and version confusion caused delays in billing and project handovers.

Employees spent hours locating documents or verifying approval statuses. Client audits were complicated by inconsistent naming conventions and incomplete records.

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Solution

Digitizing the Approval Journey
Wilco integrated Letsignit and Monjur to automate document versioning, approval routing, and eSignatures. All contracts were centralized in Google Workspace, ensuring secure collaboration and version control.

Approvals triggered automated email confirmations, and digital audit trails ensured compliance. Document templates were standardized to enforce consistent formatting and metadata.

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Impact

From Paper to Digital Confidence

• Contract approval time reduced by 60%.
• 100% version accuracy with centralized templates.
• Faster billing and improved audit compliance.
• Teams gained transparency on project approval statuses in real time.